EU Bans AI Virtual Assistants in Meetings Amid Concerns Over Privacy and Security
April 17, 2025
The rise of AI agents has been noted in a broader Commission initiative regarding virtual worlds, which describes these agents as capable of autonomous operation under predefined rules.
Currently, there is no specific EU legislation governing AI agents, but the AI models that support them must comply with the stringent rules set forth by the AI Act.
Critics warn that this blanket ban could hinder innovation and send confusing messages about the EU's leadership in AI development.
While the European Commission has not provided a clear rationale for the ban, experts suggest it may stem from concerns over data privacy, security, and transparency issues related to AI use under GDPR and the upcoming EU AI Act regulations.
The decision reflects growing concerns about the implications of AI technologies in governance and communication, particularly regarding their unpredictable nature and potential to operate beyond user control.
The European Union has positioned itself as a leader in regulating artificial intelligence, having approved the AI Act in March 2024, which is the first comprehensive legislation on AI globally.
As the EU AI Act approaches full implementation, the recent ban on AI-powered virtual assistants in online meetings reflects a cautious approach to AI in sensitive professional settings.
This ban, which prohibits AI agents from participating in video conferences, was introduced during a meeting with representatives from digital policy support offices in early April 2025.
Participants in EC-hosted meetings now see a warning slide stating, 'The use of AI agents is not allowed,' indicating a clear stance on the issue.
Virtual assistants capable of recording or transcribing conversations could conflict with privacy regulations if used without proper consent, raising further concerns.
This decision has surprised many, as the Commission has been promoting the integration of AI into daily life and business, leading to questions about the EU's commitment to innovation.
The law mandates transparency, data governance, and cybersecurity standards for general-purpose AI models, reinforcing the EU's commitment to safety and human rights.
Summary based on 5 sources
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Sources

TechRepublic • Apr 17, 2025
‘No AI Agents are Allowed.’ EU Bans Use of AI Assistants in Virtual Meetings
POLITICO • Apr 17, 2025
EU bans the bots: Commission bars ‘AI agents’ from joining online meetings
Report News Agency • Apr 17, 2025
EU Commission bars ‘AI agents’ from joining online meetings
Azernews.Az • Apr 17, 2025
EU bans use of AI-based software in online meetings